Learntastic

Executive Assistant

Remote
Full Time
Mid Level

Job Details-
Location- Remote
Core Responsibilities

  1. Calendar & Schedule Management
    • Organize and prioritize executive’s daily agenda.
    • Coordinate meetings, appointments, and events.
    • Manage travel schedules and itineraries.
  2. Communication Management
    • Act as the gatekeeper for emails, calls, and messages.
    • Draft, proofread, and manage correspondence.
    • Liaise with internal teams, clients, and external stakeholders.
  3. Administrative Support
    • Prepare reports, presentations, and documents.
    • Manage expense reports, budgets, and reimbursements.
    • Handle filing systems (digital and physical).
  4. Meeting Coordination
    • Schedule, prepare agendas, and take minutes.
    • Ensure executives are well-prepared with background materials.
    • Follow up on action items

Strategic & Operational Support

  1. Project Assistance
    • Support executive-led projects.
    • Conduct research and compile data for decision-making.
    • Track deadlines and deliverables.
       
  2. Decision Support
    • Filter information and highlight priorities.
    • Provide recommendations where appropriate.
    • Maintain confidentiality on sensitive matters.
       
  3. Relationship Management
    • Build strong relationships with key contacts.
    • Represent the executive in communications or meetings as needed.
    • Maintain a professional image on behalf of the executive

Leadership & Coordination

  1. Team Liaison
    • Act as a bridge between the executive and team members.
    • Support coordination across departments.
    • Monitor workflows and escalate issues.

Key Skills & Attributes

  • Organization & Time Management: juggling multiple priorities effectively.
  • Discretion & Confidentiality: handling sensitive information with care.
  • Communication: excellent written and verbal skills.
  • Problem-Solving: anticipating needs and addressing challenges proactively.
  • Technology: proficient with productivity software (e.g., MS Office, Google Workspace, CRM tools).
  • Adaptability: handling fast-paced, changing environments.
  • Tech-savvy and quick learner with software tools.
     



 
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