Learntastic

Executive Assistant

South Africa
Full Time
Mid Level

Executive Assistant 

(Full-Time | Remote | 9 AM – 6 PM EST with 1-Hour Lunch)

Overview:
We are seeking a proactive and highly organized Executive Assistant to support the leadership team at Triple Dip Industries, a growing retail and direct-to-consumer brand. The ideal candidate will have strong administrative, scheduling, and communication skills, and will be comfortable working across multiple time zones.

Key Responsibilities:

  • Manage calendars, schedule meetings, and coordinate across departments.
  • Handle daily correspondence via email and phone on behalf of executives.
  • Conduct research, prepare reports, and assist with project tracking.
  • Maintain and organize files, presentations, and documentation.
  • Support CRM data entry and follow-up activities as needed.
  • Collaborate with internal teams and external partners to streamline operations.
  • Prepare weekly executive updates and assist with administrative reporting.
  • Partake in weekly meetings to administrate meeting for executives
     

Requirements:

  • 3+ years of experience in administrative or executive support roles.
  • Excellent English communication skills (written and spoken).
  • Strong proficiency in Microsoft Office Suite (Outlook, Excel, Teams) and Google Workspace.
  • Exceptional organizational skills and attention to detail.
  • Ability to handle confidential information with discretion.
  • Tech-savvy with the ability to adapt to new tools quickly.

Preferred:

  • Experience supporting executives in international or cross-time zone environments.
     
  • Familiarity with CRM systems (e.g., HubSpot, Salesforce) and work on creating one.
     

Location & Schedule:

  • Remote position; preference for candidates in Eastern Europe, South Africa, or the Philippines.
     
  • Monday–Friday, 9:00 AM – 6:00 PM EST with a 1-hour lunch break.
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