Learntastic

Executive Assistant

Remote
Full Time
Mid Level

LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere.

As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow.

We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.
 

Key Responsibilities

1. Calendar & Scheduling Management

  • Manage complex calendars across multiple time zones
  • Prioritize meetings based on business impact
  • Coordinate internal and external stakeholders

2. Travel & Logistics

  • End-to-end travel planning (domestic & international)
  • Manage itineraries, bookings, visas, and last-minute changes
  • Ensure seamless travel experience for leadership

3. Communication Management

  • Draft, review, and manage emails and correspondence
  • Follow up with internal teams and external partners
  • Act as a gatekeeper and point of contact

4. Project & Execution Support

  • Track key initiatives and ensure deadlines are met
  • Drive follow-ups and accountability across teams
  • Support execution of strategic projects

5. Strategic Support

  • Assist leadership in prioritization and decision-making
  • Prepare summaries, notes, and action plans
  • Anticipate needs and proactively solve problems

Requirements

  • Fluent in spoken and written English
  • 3–6+ years experience as an Executive Assistant or similar role
  • Strong experience in:
    • Calendar management
    • Travel coordination
    • Project tracking
  • Excellent organizational and multitasking skills
  • High attention to detail and responsiveness
  • Comfortable working in a fast-paced, dynamic environment

Nice to Have

  • Experience supporting founders or senior executives
  • Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
  • Experience working in remote or global teams

What We’re Looking For

  • Highly proactive and ownership-driven
  • Strong problem-solving mindset
  • Ability to think ahead and stay two steps ahead of leadership
  • Someone who can execute and drive outcomes, not just manage tasks
Work Timing - 9am - 5pm CST

This is a remote opportunity


 
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